Client accounting (CAS)

The client accounting workflows we automate

The recurring close and the reconstruction backlog, automated. Tax treatment and judgment calls route to your team.

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The workflows

13 workflows we automate in a client accounting practice

The close

Today: Amazon, Shopify, and Stripe payouts land in the bank as a single net number, and a bookkeeper spends hours breaking it back into gross sales, fees, refunds, and shipping to book it correctly.
We automate: every payout decomposed into its underlying components from the platform's settlement report, matched to the bank deposit, and booked to the right accounts, with multi-channel sales reconciled to a single ledger.
You keep: chart of accounts design and treatment of edge cases like chargebacks.

Today: the aging report is pulled, reviewed, and collection calls or vendor payment decisions made from memory of who usually pays late.
We automate: aging maintained continuously with an on-time-payment history per customer and vendor, a prioritized worklist for collections and a payment schedule for AP that respects early-pay discounts and due dates.
You keep: the collection conversation and payment decisions.

Today: a checklist in a spreadsheet, recurring entries keyed monthly, accruals from memory, subledgers tied by hand.
We automate: recurring entries prepared, accruals proposed from history and open documents, loan payments split to principal and interest per the amortization schedule, AR and AP tied to the ledger, the checklist maintained by the system with each item's status visible.
You keep: approval of proposed entries and the judgment items.

Costing

Today: unit costs, landed cost allocation, and COGS are tracked in a side spreadsheet because the accounting system's built-in inventory does not handle multi-channel sales or landed freight and duty correctly, and the spreadsheet drifts from the ledger every month.
We automate: unit costs and landed cost components allocated from purchase and freight documents, COGS computed per sale and reconciled to the ledger, the perpetual balance tied out against a physical or cycle count when one is provided.
You keep: costing method selection and write-down decisions on slow-moving stock.

Today: costs are tracked against jobs in a side spreadsheet because the accounting system's job costing does not match how the client actually bills, and percentage-of-completion and cost-to-complete are reworked by hand every period for construction and project clients.
We automate: costs and billings mapped to each job from the ledger, percentage-of-completion computed from cost-to-date against budget, over- and under-billing schedules built and tied to the ledger.
You keep: cost-to-complete estimates and job budget revisions.

Reconstruction and compliance

Reporting

Book a CAS workflow assessment

How it runs

hands off to normalize

hands off to domain work

hands off to verify

hands off to exception

hands off to output

Stage	Agents	What happens
1. Intake	Statement Parser, Receipt Classifier, Settlement Decomposition, Prior Period Baseline	Statements and platform payouts in any format, documents filed on arrival, last close as baseline
2. Normalize	Vendor Normalization, Duplicate Detection, Transfer Detection	Descriptors resolved, duplicates caught, transfers identified
3. Domain work	Categorization, Intercompany Detection, Reconciliation, Subledger Tie, AR/AP Aging Engine, Inventory Costing, Job Cost Allocation, Accrual and Recurring Entry	The close, prepared
4. Verify	Ledger Integrity Verifier computed, Low-Confidence Re-Check, Period Comparison	It balances, weak calls re-read, movements explained
5. Exception	Exception Router	Tax treatment, related-party items, everything below threshold
6. Output	Financial Statements, Management Report, 1099 Preparation	Your formats, on schedule

The boundary

Anything requiring judgment is flagged, never guessed: tax treatment, related-party characterization, unusual items. A system that resolves these silently is worse than no system, because the errors are invisible downstream.

One account at the 07/31 close, from the reconciliation workflow

What a reconciliation surfaces

Every item that did not clear on its own, aged, and linked to both the bank line and the ledger entry behind it. Resolution stays with you. A deposit no invoice explains is held as an open item, never booked to income to make the rec balance.

Item ref	Bank line	Matched to	Age (days)	Status
Ck 10412	—	Bill Payment 10412 · Larkfield Provisions · 2100 Accounts payable, not presented	12	Accepted
DIT 07/31	—	Shopify payout 07/31 · decomposed to gross sales, fees, and refunds	1	Accepted
TFR 07/28	ONLINE TRANSFER TO SAV *4471	Offsetting line found in 1020 Savings · booked as transfer, not income	4	Accepted
ACH 07/24	ORIG CO NAME:BRIDGEPORT SUPPLY DESC:ONLINE PMT	Categorized to 6250 Repairs and maintenance · below confidence, queued for review	8	Proposed
DEP 07/18	REMOTE ONLINE DEPOSIT #1	No ledger entry · no open invoice and no receipt on file	14	Flagged
ACH 07/09	ORIG CO NAME:NORTHGATE PROPERTIES DESC:TRANSFER	Commonly controlled account · held until someone classifies it	23	Flagged

Illustrative reconciliation · not client data

Your existing stack

Nothing here asks a client to move off the ledger they already use. We build against QuickBooks Online and Desktop, Xero, Sage Intacct, NetSuite, Bill.com, Gusto, ADP, Dext, and Hubdoc. The full list, by service line, is on the platform page. If your firm can export it, we can build against it.

Name the one costing you the most.

45 minutes with the people who would build it. You leave with a written map of where your hours go and an estimate for each, whether or not we work together.

Book a CAS workflow assessment

The client accounting workflows we automate

The workflows

Bank feed categorizationA bookkeeper works the feed line by lineA confidence score on every entry+

E-commerce and marketplace settlement reconciliationAmazon, Shopify, and Stripe payouts land in the bank as a single net numberEvery payout decomposed into its underlying components+

Bank and credit card reconciliationMonthly recs done by hand or half-trusted to software that cannot explain itselfUnmatched items listed, aged, and linked to source+

AR and AP aging and collections supportThe aging report is pulled, reviewedA prioritized worklist for collections+

Month-end closeA checklist in a spreadsheet, recurring entries keyed monthlyLoan payments split to principal and interest per the amortization schedule+

Inventory and COGS trackingCOGS lives in a side spreadsheet that drifts from the ledgerCOGS computed per sale and reconciled to the ledger+

Job costing and WIP schedulesPercentage-of-completion reworked by hand every periodPercentage-of-completion computed from cost-to-date against budget+

Books reconstruction (catch-up and clean-up)A client arrives with years of bank statements and no booksTransfers between accounts detected so they are never booked as income+

Intercompany and related-party detectionTransfers between a client's own entities get miscoded as revenue or expenseDetection of movements between commonly controlled accounts and entities+

1099 seasonJanuary spent assembling vendor payments from the ledgerNEC versus MISC classification proposed, attorney payments flagged regardless of entity type+

Sales tax compilationTaxable sales assembled by jurisdiction from exports and side spreadsheetsCompilation by jurisdiction from source transactions+

Payroll reconciliationThe 941s, the W-3, and the ledger reconciled three waysThe three-way reconciliation run+

Management reportingThe monthly package assembled from exportsThe package produced from the closed ledger in your format+

How it runs

The boundary

What a reconciliation surfaces

Name the one costing you the most.